Viavera Recruitment | Rekruterings- & selectiebureau | Meer dan 20 jaar ervaring

Senior Team Assistant – European association

Admin Brussel 38 heures Vast Bachelier professionnel / Graduat

Our client, a European member association, is looking for a Coordinator who will support a team with a variety of administrative and coordination tasks. At least 3 years of experience is required in this field. 


Our client, a European member association, is looking for a Coordinator who will support the General Affairs & Communication Team with a variety of administrative and coordination tasks:

Your main task will be to administratively and organisationally support the team
You prepare and coordinate events & meetings which take place hybrid/online (via Teams, Go-to-webinar or WebEx), in Brussels or abroad in EU
You arrange meeting rooms/online meetings, you manage the agendas, you follow-up on invitation and registration management, you provide support for the preparation and formatting of presentations and documents, you deliver (non-technical) meeting minutes & follow up on action points (from the non-technical side) etc.
During some of the meetings/webinars, you will be responsible for administratively setting up the online meeting and hosting the general part of the webinar, helping out with technical issues and follow-up afterwards with action points and evaluation.
You manage events as projects. You set up and follow-up on invitation management, you coordinate all practical aspects, you manage contracts with suppliers, you track costs and follow-up on budget, deadlines for invoicing and payments of subcontractors, etc.
You manage everything in a SharePoint structure
You are in close contact with the external member organisations and partners from all over Europe

Le profil

You have a bachelor or a master degree
You are a real multi-tasker! You have at least 3 years experience as Team or Event Assistant role with a variety of administrative and coordination tasks
You have excellent written and oral communication skills in English
You have experience with organising online and hybrid meetings including (limited) troubleshooting
Proven ability to plan, organise, establish priorities and get things done – a hands-on attitude is key!
Administrative PMO experience in an international, project-based environment is a plus, as is experience with administrative management of contracts with subcontractors (including invoicing and budget follow-up)
You are detail oriented, structured, communicative and you can handle peak workloads
You are discrete, a must as you are working in the top level of the organisation
You have good skills in MS Office and SharePoint
You are willing to travel within Europe from time to time for short trips (max 4x/year)



La Propostion

Interim option permanent (or permanent)
Attractive salary and extra-legal advantages
50% working from home (currently 1 day in the office depending on Covid rules)
Easily accessible by public transport (center of Brussels).
A work experience in a very well respected and important European association
Working at the heart of a European association, in a top team of 5!
Ample career opportunities guaranteed in a vivid international atmosphere