Rekruterings- & selectiebureau | Meer dan 20 jaar ervaring

80% regime – Office Manager with affinity for digital tools – European association

Admin Brussel 32 uur Vast ABA - Academische Bachelor / Kandidatuur licentie

Our client, a European association, is looking for an Office Manager who acts as the SPOC for any issues related to visitor management and facilities, including the digital tools related to it in the current hybrid working environment

De functie

Our client, a European association, is looking for an Office Manager who acts as the SPOC for any issues related to visitor management and facilities, including the digital tools related to it in the current hybrid working environment:

  • You are the SPOC for bookings of meeting rooms and any practicalities accompanied with it like catering, parking management of visitors, facility issues, etc.
  • You are the SPOC for external and internal people in order to ensure a correct use of digital IT applications related to visitor management and booking systems. In case of adaptations in these apps, you inform and train the colleagues on the changes
  • In case of technical issues with these systems, you try to handle troubleshooting or you liaise with technical colleagues or external experts to solve the issue
  • You organise logistics related to onboarding of new colleagues during their first days
  • You share procedures and guidelines with visitors or colleagues if relevant
  • You are responsible for office supplies storage and delivery to the office
  • You are the contact point for facilities issues
  • You provide logistic support during events

Het profiel

These competences & skills make a good match:

  • You have at least a first experience in a facility role or a role related to managing digital tools for facilities or online meetings organisation
  • You have a bachelor degree (or compensated by experience)
  • You have very good knowledge of English as well as French OR Dutch
  • Proven ability to plan, organise, establish priorities and get things done – a hands-on attitude is key in this multi-tasking job
  • You have good skills in MS Office, SharePoint is a plus

De organisatie

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Het aanbod

  • Permanent contract in a 80% regime

  • Attractive salary and extra-legal advantages
  • Easily accessible by public transport (centre of Brussels).
  • A work experience in a very well respected and important European association
  • Ample career opportunities guaranteed in a vivid international atmosphere
Meer informatie over deze vacature

Sarah Bogaert

HR & Business Consultant