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Viavera Recruitment investeert al 20 jaar in mensen

Executive Assistant

Functiegroep: Admin
Locatie:Brussel
Werkweek:40 uur
Procedure: Werving & Selectie
Functieniveau: Tussen 3 & 5 jaar ervaring
Opleiding: PBA - Professionele Bachelor / Graduaat A1
Vacature ID:#2017
Publicatiedatum:06-12-2018

Executive Assistant

De functie

  • Planning, organizing and monitoring work. Manage, plan and organize the agenda.
  • Coordinate the logistics including travel and accommodation arrangements, setting up conference calls, internal meetings and meetings with clients.
  • Follow up on timesheet/expenses and invoices.
  • Take care of correspondence and document production.
  • Initiate, read, follow-up and act pro-actively on emails, faxes and letters.
  • Handle incoming calls independently and pro-actively, dispatch calls to the appropriate person to lighten the workload of your bosses.
  • Take notes and prepare information from dictation.
  • Create, develop and maintain effective working relationships with colleagues and external contacts.
  • Report to the management members you are assigned to and to the team leader.
  • Help out other assistants when needed. All our Executive Assistants are assigned to 2 or 3 members of our management team. To ensure that support can be maintained at all times, we have developed a back-up system where you may be asked to help out another assistant temporarily during their absence.
  • Take the responsibility of some logistical practicalities such as office supplies, catering, mail management, welcome of visitors.

Het profiel

  • Strong organizational abilities
  • Excellent customer service attitude
  • Professional communication skills
  • Strong interpersonal skills
  • Proactive approach
  • Ability to prioritize and manage multiple tasks
  • Flexibility and willingness to work overtime when needed
  • Proper handling of confidential information
  • Perfect command of Dutch, French and English
  • Proficiency in computer software packages (PowerPoint, Word, Excel, Lotus Notes and Calendar)
  • 3-5 years of experience in a similar function

Het aanbod

  • We offer you an exciting, busy work place, an open plan office, friendly and highly competent colleagues, and interesting, high-profile international clients.
  • You will have plenty of internal and external contacts.
  • We will provide you with plentiful, up-to-date office technology and access to administrative support such as reception, visual aids, report production, travel and catering.
  • On our Executive Assistant team, you will get the opportunity to develop and perfect superior secretarial skills, leading to marketability and employability in all business fields.
  • Work hours amount up to 40h per week (12 days recuperated). The job occasionally demands overtime and requires some flexibility.
  • Remuneration is to be negotiated in accordance with experience.
  • Extra benefits include an insurance package, a bonus (14th month), a pension funds, overtime recuperation, a parking and a restaurant.
Meer informatie Eline Van Rossum +32 (0)2 502 44 44 Stel een vraag
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