Rekruterings- & selectiebureau | Meer dan 20 jaar ervaring


Admin Bruxelles 39 uur Interim optie vast PBA - Professionele Bachelor / Graduaat A1


De functie

As the only receptionist of a firm (finances) of +-30 employees, you will be responsible for the following tasks:


  • Provide general support to visitors: Welcome guests, clients & suppliers; Prepare and clean meeting rooms; Prepare coffee for guests & clients
  • Reception all incoming and outgoing mail/packages: Daily pick up of mail and/or packages at the reception
  • Reception all incoming calls and dispatch to the assistants
  • Update visitors’ list
  • Manage the meeting rooms’ calendars

Office management:

  • Prepare the kitchen and copy machines before 9 AM
  • Kitchen: breakfast counter, dishwasher, fridge, tidy up copy machines
  • First contact with all our suppliers & follow up with suppliers
  • Order lunch for Mondays Business Review and (ad hoc orders) meetings: Search for new caterers; Prepare lunch on Mondays: delivery at 11.30 AM and ready before lunch; Clean up after lunch
  • Order kitchen and office supply: Check orders (delivery note) and dispatch them to the right places
  • Invoicing: Check the invoices and obtain approval from the Office Manager; Copy & scan invoices; Classify in allocated files (both computer and binders)
  • Manage ad hoc problems: copy machines, coffee machine, conference system, shower, doorbell, plants, Helpsite, etc…

Administrative tasks:

  • Ad hoc printing & binding of presentations
  • Assist with events (offsite, LPs dinner, Christmas gift)
  • Business cards: scan and chec

Het profiel

  • You ideally hold a Bachelor in Office Management/Secretariat/Languages or you have a first experience in a corporate reception
  • You are perfectly fluent in English and French
  • You have hands on experience with office machines (e.g. fax machines and printers)
  • You are proficient in MS Office (MS Excel and MS Outlook, in particular)
  • You have strong organizational and planning skills (numerous deadlines to meet in a fast-paced environment), are stress resistant and very discrete, as you will have access to very confidential and sensitive data
  • You are thorough, anticipate issues, solution oriented, understand the consequences of your actions and think things through
  • You have an excellent corporate presentation, are genuinely service minded, with a very good teamspirit and sense of cooperation (there are 5 other Assistants in the office)
  • You have excellent written and verbal communication skills
  • You have a creative mind with an ability to suggest improvements and you take owners

De organisatie

Viavera Recruitment is a company specialized in the selection and recruitment of (higher) educated candidates. We provide mostly permanent and sporadic temporary assignments with and for our customers. Our offices are strategically located in the major cities (Ghent, Antwerp, Brussels, Leuven and Zaventem). This allows us to appeal to both candidates and companies from a wider region. What differentiates us from most of the other recruitment agencies is that the candidate is our First “Point of Interest” The interview is a two-way street, which allows us to get a more profound view on the values, the personality, the expectations and the motivation of our candidate. The job offering is however not the end of the road, we also provide HR advice/services to our customers and career advice to our candidates.

Het aanbod

  • A temp to perm contract
  • A good accessibility by public transports – located in a beautiful building
  • Possibilities to grow in the function – to be creative
Meer informatie over deze vacature

Eline Van Rossum

HR Consultant